AGENDA

1. Approval of the minutes of the regular meeting on December 16, 2014 (action required)
2. Election of Officers (action required)
3. Schedule of Requisitions, Contracts and Licenses (info only)
4. Kelly Fund/Investments Allocation (info only)
5. CPL Capital Projects and Facilities Report (info only)
6. Quarter 1: Priority Projects (info only)
7. Commissioner’s Report (info only)
8. Chicago Public Library Foundation Report (info only)
9. Other Business
10. Public Comment

Next Board meeting:

Open Session Minutes

Board Members in Attendance

Physically Present:

Linda Johnson Rice

Christopher Valenti

Josephine Gomez

Chaka Patterson

 Present by Means of Video or Audio Conference:

None

Absent:

Denise Gardner

Jodi Block

Lynn Lockwood

Barbara Bowman

Approval of the minutes

Tabled until March 17^th Board meeting.

Election of Officers

Tabled until March 17^th Board meeting

Schedule of Requisitions and Contracts

Baronica Roberson, Deputy Commissioner of Administration and Finance, presented the quarterly report on contacts and purchases made for magazines, books, periodicals and articles of educational and instructional nature. For this quarter (Sept-Dec 2014) a total of 1493 payments have been paid totaling $1,596,591.80 to various vendors.

Kelly Fund/Investments Allocation

Director Patterson gave an update on the Kelly Fund investment allocation. Following a review of the fund it was recommended that the target equity allocation be increased from 51% to 60%. Current investment guidelines provide flexibility to accommodate this change therefore, no formal change to the asset allocation guidelines is required at this time.

CPL Capital Projects and Facilities Report

Andrea Telli, Assistant Commissioner for Neighborhood Services presented the Capital Projects report and supplied new information on projects in planning and under construction.

Projects In planning

• Legler – Upgrade historic front façade and entry; restoration; upgrade toilet rooms for ADA compliance; LED lighting in atrium
• Austin – Envelope restoration of masonry, roofing and skylights; boiler replacement and A/C upgrades
• Douglass – Boiler replacement; reconstruction of stair railing with code compliant guards; reviewing sketches for a first floor toilet room
• Fire alarm systems – no changes
• Sulzer Regional – Phase 1: Roof and façade study, building improvement report to be issued 1/21/15; Phase 2: Menu of potential interior upgrades with concept level estimates under review and in progress
• Woodson Regional- Arcadis is being hired as a PMO (Program Management Office) and will provide full project management services for Woodson in the Bid/Award, Construction and Close-out phases as consultants to 2FM.

Projects Under Construction

• Harold Washington Library Center –Installation of 3M Security gates and cameras nearing completion; self-check unites have been delivered and furniture placed for them.
• YOUmedia Expansion – Woodson, Sulzer and Legler: all construction and finishes work complete with the exception of wall panels, picture rail and door/hardware; KI walls and furniture delivery is pending; shelving delivery and installation scheduled for week of 1/13/15.
• Chinatown – 40% complete, curtain wall installation near complete; roof work has begun with scheduled completion in late February; interior build out and finishes scheduled to begin on February 9^th.
• Harold Washington Library Center (Winter Garden) – All projects complete with a warranty for 20 years funded through TIFF and include; roof replacement and skylight repairs; fire alarm system upgrade; cooling tower upgrade and area reroofing; building generator.

Quarter 1: Priority Projects

Commissioner Bannon summarized key projects and activities that the Library will work to complete the 1^st quarter of 2015. The projects included will fall under the categories of Access for All, Nurturing Learning, Support Economic Advancement, Strengthening Communities and Serving Patrons Effectively. We will continue to update the Board on specific projects throughout the quarter on the Commissioner’s report.

Commissioner’s Report

Andrea Saenz, First Deputy Commissioner, presented the Internet to Go: Wi-Fi Hotspot Lending program that will deliver two interrelated strategies that provide digital access and digital literacy across the city. CPL will pilot the program for 18 months after its launch later this quarter. Patrons will be allowed to check out hot spots which will give them access to the internet; the goal is to promote more awareness and usage of the internet in communities where it is underutilized. CPL is also working to increase workforce development by looking at strategies that promote digital literacy. CPL is the largest provider of free tech access in Chicago and by partnering with strategic allies at other agencies citywide, creating access points for sharing workforce information and continuing to invest in ways to connect patrons to technology and digital skills, the goal is for the Library to work as a connector to workforce services. CPL will work with outside groups to establish on formal approach, measure the success on the collaboration to develop the best strategy.

Commissioner Bannon also announced:

• Commissioner Bannon will be speaking at the City Club on January 28^th at Maggiano’s (111 W. Grand Ave). Reception starts at 11:30am/ luncheon at noon to talk about the future of CPL
• Regional Directors were chosen for the North and South District. Dana Revilla is the Regional Director for Sulzer Regional Library and Rodney Freeman is Regional Director for Woodson Regional Library.
• The 2015 Board of Directors meeting schedule was revised, the April meeting will be held April 21^st (instead of April 14^th).

Chicago Public Library Foundation Report

Rhona Frazin, President and CEO of the Chicago Public Library Foundation, presented the Foundation report and highlighted:

• The budget request for $5.8 million was approved by the Executive Committee of the Foundation
• The $50,000 Challenge grant from the Sun Times Foundation and Michael Ferro was met in its entirety
• Several gifts ranging from $10,000 to $45,000 were received from individuals and families donors
• Corporate foundation support ranging from $30,000 to $75,000 has been donated
• The Foundation Junior Board will be hosting its second annual major fundraising event “ Night in the Stacks” on April 10^th

Other Business

None

Public Comment

None

Next Board Meeting

The next board meeting will be held on Tuesday, March 17, 2015 at 9:00 a.m. at the Harold Washington Library Center, 400 S. State Street.

Commissioner’s Report

Announcements/Reminders

• Commissioner Bannon will be speaking at the City Club on January 28^th at Maggiano’s (111 W. Grand Ave). Reception starts at 11:30am/ luncheon at noon
• Regional Directors were chosen for the North and South District. Dana Revilla is the Regional Director for Sulzer Regional Library and Rodney Freeman is Regional Director for Woodson Regional Library.
• The 2015 Board of Directors meeting schedule was revised, the April meeting will be held April 21^st (instead of April 14^th).

Chicago Public Library Foundation Report

In collaboration with the Board of the Library Foundation and the Library Staff, The Chicago Public Library Foundation is off to a great and planful start to 2015.

I’m pleased to report that the very comprehensive private funding budget request totaling $5.8 million prepared by the Commissioner and his team was agreed to by the Foundation in mid-December. Endowment allocations, 2014 unspent restricted revenue balances and restricted grants secured from prior years for 2015 spending total more approximately $3.8 million—presenting the Foundation with a manageable net fundraising requirement for Library programs of  approximately $2 million for 2015.

Before year end, the $50,000 Challenge Grant from the Sun Times Foundation and Michael Ferro was met in its entirety—yielding an additional $50,000 for Teacher in the Library Programming.

The Foundation would like to recognize a number of gifts ranging from $10,000 to $45,000 received from generous individual and family foundation donors to the Foundation in the final quarter of 2014:

• Erin Arnold and Pete Reust
• Shawn Donnelley
• Michael Fassnacht
• George Gruschow
• Tom Hurvis
• The Howard Shapiro Foundation
• And the Hoellen and Sulzer Family Foundations

Corporate and Foundation Support in the following amounts has also been received from the following generous donors:

Elizabeth Morse Genius Foundation/Unrestricted:                  $75,000

Dr. Scholl Foundation/2015 Summer Learning Challenge:     $50, 000

Helen M. Harrison Foundation/2015 SLC:                               $40,000

Richard H. Driehaus Foundation/Vivian Harsh Archiving:       $30,000

Finally, on Friday April 10, the Foundation’s Junior Board, our young professional leadership society, will be hosting its second Annual Major Fundraising Event “Night in the Stacks” an elegant evening of food, grown up beverages, dancing and mingling in the lovely environment of the Winter Garden. In keeping with the themes introduced in this year’s One Book, One Chicago Selection, The Amazing Adventures of Kavalier and Clay, the party will celebrate super heroes, with costumed re-enactors.  Sponsorship opportunities range from $1500 to $25,000 and individual tickets are $100.  All proceeds benefit the Library and the Foundation.  In its first year the event posted gross revenues of more than $100,000 and the Junior Board hopes to increase that number by 1/3 this year.  We hope that you can lend your support to introducing the Library to this next generation of philanthropists.