Board of Directors Meeting Minutes – May 19, 2015

Attention: This post is over 2 years old and the information may be out of date.Attention: This post is over 2 years old and the information may be out of date.

AGENDA

Tuesday, May 19, 2015, 9:00 a.m.

Harold Washington Library Center

400 S. State Street

Lower Level, Multi-Purpose Room

 

  1. Approval of the minutes of the regular meeting on April 21, 2015 (action required)
  2. CPL Capital Projects and Facilities Report (info only)
  3. Commissioner’s Report (info only)
  4. Other Business
  5. Public Comment

 

Next Board meeting:

Tuesday, June 16, 2015, 9:00 a.m.

400 S. State Street

Lower Level, Multi-Purpose Room

 

Open Session Minutes

Physically Present:

Linda Johnson Rice, Christopher Valenti, Barbara Bowman, Lynn Lockwood, Jodi Block, Chaka  Patterson

Present by Means of Video or Audio Conference:

Brian Bannon, Commissioner

Absent:

Josephine Gomez, Denise Gardner

 

Approval of the minutes (action required)

The Board voted (6-0) to approve the minutes of the April 21, 2015 Board meeting.

CPL Capital Projects and Facilities Report (info only)

Greta Bever, Assistant Commissioner of Central Library Services presented the Capital Projects and Facilities report and gave update on the projects in planning and under construction:

Projects In planning

  • Legler – Roof replacement bundled with Austin; budget allocation of $500,000 through the Madison/Austin TIF; augmented with Illinois Public Library Construction Act Grant to $1M (revised from $1.2 M)
  • Austin Branch – Budget estimate for envelope restoration of masonry and A/C upgrades revised from $1.1 million to $630,000; funded through IPLCAG
  • Douglass Branch – Budget estimate for public toilet room and reconstruction of stair railing revised from $120,000 to $110,000
  • Sulzer – no changes
  • Woodson - Phase 1 – YOUmedia expansion complete; Phase 2 - envelope replacement and interior work complete; budget estimate revised from $6.8 million to $7.5 million; Phase 3 – Phasing for the project has been developed, with work scheduled to begin in the 4Q of this year through the 3Q of 2016; value engineering in ongoing to retain adequate IPLCAG funding for other projects

Projects Under Construction

  • Chinatown – 73% complete; site preparation for exterior concrete pavement has started; interior finishes in progress include painting, ceiling installation and ceramic tile in the restrooms. Interior gyp board installation nearly complete; mechanical equipment connections are in progress; last day of service at the old location will be Saturday, May 30th.
  • HWLC Center Circle redesign and Materials Handling System – self-check units are active in the lobby area; awaiting computers and cash registers to be installed; budget $1,299,099; projected completion 2Q 2015

Commissioner’s Report (info only)

Children Services and Teen Services staff gave a special presentation on this year’s Rahm’s Readers Summer Learning Challenge: Explore and Roar and Teen Summer Learning Challenge: Defy Gravity. This year, CPL partnered with the Museum of Science and Industry and Adler Planetarium to engage kids and teens over the summer with projects and activities that will increase their knowledge of the solar system and space travel. The artwork was designed by Steve Musgrave and the program will launch June 8th at MSI. Children/teens will be asked to READ 500/600 minutes over the summer, DISCOVER by engaging in a series of hands-on library programs, visiting the Museum of Science and Industry and Adler Planetarium, and CREATE by solving design challenges, creating art, writing stories or poems, or designing and building things to share with others. Teen are also encouraged to learn 6 new things and 6 new discoveries to earn a badge. Adler Planetarium will host a party for participants on Aug 6th.

Andrea Saenz, First Deputy Commissioner, gave the Commissioner’s report and mentioned the following:

  • All Staff Institute Day (ASID) took place on May 5, 2015; Jay Turner was the opening session keynote speaker and gave an inspirational talk titled “From Inspiration to Innovatio”. The six programs sessions included: Have a BLAST with the year’s Summer Learning Challenge; Checking out eContent; How You Can Help Design CPL’s Future; From Crisis to Community; The Power of Patron Focused Service; and Unconference 2015: Dialogue Designed by YOU. Winners of this year’s OWL award were Gloriane Peck, Lynn White, Susan Lumpkins, Jacob Cleary, Greg Diaz, Devera Jones, Rosalinda Salinas.
  • CPL’s website turned 1 with over 545 blog posts written, 519 news posts and the three most popular pages on the website were eBooks, books and online resources.
  • Commissioner Bannon and First Deputy Commissioner Saenz traveled to Washington, DC to participate in the White House Maker Round table hosted by the White House Office of Science and Technology Policy department.

Other Business

None

Public Comment

The Board was notified that the Bezazian branch will host a press event for the incorporation of Friends of Bezazian as a 501c3.

Next Board Meeting

The next board meeting will be held on Tuesday, June 16, 2015 at 9:00 a.m. at the Harold Washington Library Center, 400 S. State Street.

 

 

Commissioner’s Report

Guests: John Mangahas, School-Aged Specialist; Lori Frumkin, Special Projects Coordinator; Molly Kelly, Teen Services Librarian; Katherine Tigges, Teen Services Librarian

ASID 2015: “Together: Building our Library for Today and Tomorrow”

This year’s All Staff Institute Day was held Tuesday, May 5, 2015.

In the Opening Session, Jay Turner, a 2015 Library Journal “Mover and Shaker”, presented an inspirational talk “From Inspiration to Innovation” during which Jay commented on these times of great change, and how libraries can respond by creatively providing high-impact programming.

Our six program sessions for the day included:

    • Have a BLAST with this year’s Summer Learning Challenge
    • Checking out eContent
    • How You Can Help Design CPL’s Future
    • From Crisis to Community
    • The Power of Patron-Focused Service
    • Unconference 2015: Dialogue Designed by You

We also offered creative activities during the morning and lunch breaks facilitated by our colleagues who teach at our award- winning Maker Lab, our Games at CPL team, and John Christensen’s Meditation for Your Well-Being session. The day ended with the announcement of this year’s OWL award winners. The award recipients are all examples of the commitment, leadership and innovative spirit that Jay challenged us to demonstrate. They are:

  • Gloriane Peck: Winner of the Outstanding Support Staff Member from a Closed Department
  • Lynn White: For Outstanding Central Library Services Manager or Reference Staff Member
  • Susan Lumpkins: For Outstanding Central Library Services Clerk or Page
  • Jacob Cleary – Richard M. Daley Branch: For Outstanding Neighborhood Services Manager
  • Greg Diaz – Little Village Branch: For Outstanding Neighborhood Services Reference Staff Member
  • Devera Jones – Woodson Regional Library: For Outstanding Neighborhood Services Clerk
  • Rosalinda Salinas – Dunning & Galewood-Montclare: For Outstanding Neighborhood Services Page

The day was designed to invigorate us through interesting, informative and fun sessions and that goal was definitely met.

CPL Site Turns 1

CPL launched the new website a year ago due to the huge financial and in-kind support of the Chicago Public Library Foundation. As we look back over the past year, here are some fun facts about the website.

  • Our bloggers have written 545 blog posts in the past year highlighting various aspects of CPL’s collection.
  • We've had 519 news posts highlighting services and programs. The three most popular news posts were: Welcome to CPL’s New Website (54,112 views), Rahm’s Reader’s Summer Learning Challenge 2014 (32,543 views) and CPL Librarians Pick Best Books of 2014 (17,024 views).
  • The three most popular pages on the website are: eBooks (440,175 views), Books (439,023 views) and Online Resources (247,484 views). We have also seen a 5% increase in circulation, patrons have created 5,458 lists, rated 50,443 items in the catalog and written more than 3,100 comments. New features added include the ability to register for an eCard (17,729), apps for both iPhone/iPod Touch and Android, the ability to comment on blog posts and many more. We are looking forward to many more updates and enhancements in the coming year.

White House Maker Round Table

Last summer, President Obama hosted the first-ever White House Maker Faire and challenged “every company, every college, every community, every citizen [to] join us as we lift up makers and builders and doers across the country.” Last week, the White House Office of Science and Technology Policy hosted maker representatives from over 20 cities to reflect on how we might work more collaboratively to support President Obama’s vision. Chicago Public Library was invited to lead Chicago’s delegation, and we made a renewed to supporting closer collaboration among our partners in Chicago’s maker ecosystem, including the Museum of Science and Industry, CPS, City Colleges, grassroots makerspaces, and many large and small companies to create more vibrant opportunities for Chicagoans to engage in making connected to the arts, education, entrepreneurship and the region’s manufacturing sector.