AGENDA

Tuesday, October 14, 2014, 9:00 a.m.

1. Welcome and history of the West Chicago Avenue branch library (info only)
2. Approval of the minutes of the regular meeting on September 16, 2014 (action required)
3. Kelly Fund Special Report (info only)
4. CPL Capital Projects and Facilities Report (info only)
5. HWLC Circulation / Security Consolidation Project (info only)
6. Commissioner’s Report (info only)
7. Other Business
8. Public Comment

Next Board meeting:

Tuesday, November 18, 2014, 9:00 a.m.

Open Session Minutes

Board Members in Attendance

 Physically Present:

Linda Johnson Rice

Christopher P. Valenti

Jodi Block

Chaka Patterson

Josephine Gomez

Present by Means of Video or Audio Conference:

None

Absent:

Barbara Bowman

Denise Gardner

Lynn Lockwood

Welcome and History of West Chicago Avenue Branch Library

Shirley Wallace, branch manager, gave a warm welcome and opened the meeting with a brief background of the West Chicago Avenue Library. Ms. Wallace started her career with CPL through the Chicago Public Library Fellows program in 2001 and has been a part of the CPL family ever since. The West Chicago Avenue branch opened June 12^th, 2006 and the patron/circulation count continues to grow. Located in the Austin community, this branch offers Cybernavigator classes, a Teacher in the Library and hosts a monthly CAPS meeting.

Approval of the minutes

The Board voted (5-0) to approve the open session minutes of the September 16, 2014 meeting.

Kelly Fund Special Report

Chaka Patterson, Board member, met with CPL’s fund manager, Schwiendlin and Associates, and conducted an audit on the Kelly Fund which had not been completed in the last 10 years. Director Patterson and the fund manager reviewed the investment policies and goals that were approved last year and determined that these areas are roughly in line with CPL’s guidelines except for bonds with the respect to interest rates. Director Patterson recommended that no changes be made to the Kelly Fund at this time.

CPL Capital Projects and Facilities Report

Andrea Telli, Assistant Commissioner of Neighborhood Services, presented the Capital Projects and Facilities report and provided updates on the projects in planning and under construction.

Projects In planning

• YOUmedia –Renovation of spaces for YOUmedia expansion including interior renovation of the designated areas (as needed), power and data upgrades, furniture, fixtures, carpet, and finishes. Sulzer Regional library will feature studio space with green screen wall; Legler library will feature a “making” space; and Woodson Regional library will feature a recording studio space.
• Austin – temporary boiler to be installed for 2014-2015 season.
• Douglas – boiler replacement (conversion to hot water); reconstruction of stair railing with code complaint guards.
• Legler – historic façade, entry and window restoration; upgrade of toilet rooms for ADA compliance; LED lighting in atrium laylight
• Fire Alarm systems – Upgrades to systems at Blackstone, Hall, Chicago Bee, Hegewisch, and South Shore. Determination of code requirements in progress.
• Sulzer – Extensive envelope repairs on masonry, roof and window frames due to systemic water infiltration and lack of thermal and expansion breaks; upgrades to cooling tower , chiller, boiler, air handling unit, chemical and water treatment system and LED applicability/lighting; drawings are in progress.
• Woodson – BID documents to be ready by 1Q 2015, upgrades include: complete envelope replacement (new roof, exterior walls and windows); upgraded flooring, lighting ceiling and paint on the first and second floor; upgraded guardrails and stairway on first floor.

Projects Under Construction

• Chinatown – Curtain wall framing and detailing underway in 5 phases; level 2 concrete deck placement by 10/13/14. Community forum to discuss public art, 10/15/1, 5pm at Chinatown Branch Library.
• Harold Washington Library Center – As of 10/1/2014, contractor had completed 33% of the demolition of the roof; all permits have been pulled for the building generator; all work to be invoiced by 12/31/14.
• Automated Materials Handling System (AMHS) – Cage on the inner dock has been removed and the fencing used to section off the telecommunications equipment in the Net/Pop room; the area that the AMHS will occupy is cleared for installation; the amendment for purchase is being finalized. Projected completion 1Q 2015.

HWLC Circulation / Security Consolidation Project

Greta Bever, Assistant Commissioner for Central Library Services, provided information on a redesign of the Center Circle at the Harold Washington Library Center. In an attempt to limit the number of instances patrons will need to go through a security check point, CPL is expanding the service desk for material checkout, moving security gates, installing self-check units and reprogramming elevators throughout the building for more convenient navigation.

Commissioner’s Report

Michelle Frisque, Chief of Technology, Content and Innovation, gave a special report on the usage of public technology at CPL locations. As one of the largest providers of public technology resources in the City of Chicago, CPL is uniquely positioned to make technology available to residents who would otherwise lack access. With assistance from the Civic Consulting Alliance and The Greatest Good, we were able to measure the amount of technology being used at all library locations over a 6 month period and calculated 2.8 mil computer sessions on 2,500 public computers and 145,000 unique devices connected to CPL Wi-Fi. We determined that the most usage of library computers and Wi-Fi was done Tues-Thurs and at branch locations that housed a Cybernavigator. Cisco has volunteered to help improve software on library computers for better efficiency. CPL will look into piloting IPads for YOUmedia patrons to check out in the next year.

Commissioner Bannon presented the Commissioner’s report and highlighted the following:

• CPLF received a grant on behalf of CPL from the Citi Community Development and Impact Fund to increase the number, frequency and quality of workshops offered to legal permanent immigrants. CPL will expand its partnerships with the Office of New Americans and US Citizenship & Immigration Services to host more naturalization workshops grant funds will be used but not limited to incorporating financial coaching to unbanked participants and those that have no credit history.
• CPL will host and Smart Chicago Collaborative will design a series of comprehensive trainings to increase non-profit, youth servicing organization’s technology ability. The initial audience will be HIVE Member organizations, they will be trained in areas such as: using data; using social media; building websites; and how to run a “hack a thon”. Once trained, CPL will use these lesson plans to strengthen its digital skills training curricula for general public.
• The 2014 Summer Learning Challenge numbers were tabulated, the participants this year totaled 83,752 with 66.8 mil minutes read which translates into 2.7 mil books read.
• CNN Money recently identified the Chicago Public Library as a primary reason that Chicago ranks high among the most innovative cities in the U.S.
• The Chicago Public Library Foundation would like to thank the Board for their continued support and collaboration with the Carl Sandburg Dinner. The dinner will be held on October 22^nd and will honor Larry McMurtry, Doris Kearns Goodwin, Mavis Staples and Veronica Roth. The CPLF was able to achieve their goal of $1.5 mil in gross revenue, 750 guests and 75 guest authors in attendance.

Other Business

None

Public Comment

None

Next Board Meeting

The next board meeting will be held on Tuesday, November 18, 2014 at 9:00 a.m. at the Harold Washington Library Center, 400 S. State Street.

Commissioner’s Report

Guest: Michelle Frisque, Chief of Technology, Content and Innovation

250K Grant will Support Partnership with the Library and the Office of New Americans

The Library will expand its partnership with the Office of New Americans and US Citizenship and Immigration Services to host more naturalization workshops in partnership with community based providers. As a result of a grant from the Citi Community Development and Impact Fund to the Chicago Public Library Foundation, CPL will increase the number, frequency and quality of workshops offered to legal permanent residents. These workshops are available in Spanish, Polish and Chinese, and help participants fill out and file citizenship applications. Participants may also receive a free naturalization legal screening. Grant funds will be used to, not only expand these efforts by assisting community based organizations with their personnel and material costs, but also to incorporate financial coaching to unbanked participants and those that have no credit history. This is made possible through a grant to the Chicago Public Library Foundation via the office of New Americans and Citibank.

CPL to Collaborate on Technology Skills Training for Non-Profit

Youth Serving Organizations Smart Chicago Collaborative will design and CPL will host a series of comprehensive training to increase non-profit, youth serving organization’s technology aptitude.  Trainings will be delivered by Smart Chicago and CyberNavigators to address technology skills identified by Smart Chicago Collaborative as critical to running a 21st Century youth-serving organization, such as: using data; using social media; building websites; and how to run a "hack-a-thon." The initial audience will be Hive Member Organizations.  Once these organizations have been trained, CPL will use these lesson plans to strengthen its digital skills training curricula for the general public. This project is supported by a grant from Hive Chicago at Chicago Community Trust to the Chicago Public Library Foundation.

Rahm’s Readers: Summer Learning Challenge

Rahm's Readers Explore & Roar numbers have been tabulated and the program witnessed an enormous increase in both participation and minutes read. The participants this year totaled 83,752 with 66.8 million minutes read which translates in to 2.7 million books read.

Last year in our 2013 Rahm's Readers Summer Learning Challenge, 71,260 children read 2.1 million books, totally 56 million minutes -- making it one of the largest city-wide summer reading programs in the nation.

CNN Report

CNN Money Report: CNN Money recently identified Chicago Public Library as a primary reason that Chicago ranks among the most innovative cities in the US.

Carl Sandburg Dinner

On behalf of the Foundation and our Dinner Co-Chairs Mark Furlong and Carlette McMullan, we would like to express our gratitude to the Library Board and staff for their support and collaboration in this year’s dinner.  On October 22 we will honor Larry McMurtry and Doris Kearns Goodwin with Carl Sandburg Literary Awards, Mavis Staples with the inaugural Sandburg Award in the Arts and Veronica Roth with the 21^st Century Award.

With the hard work and generosity of the Foundation Board and staff, they have hit their 2014 goal number of $1.5 million in gross revenue and hope to have another record breaking year, with 750 guests and 75 guest authors in attendance.